Wedding Planning is a lot, and while you and your fiancé are at the heart of all the decisions, that doesn’t mean you have to do everything alone! Your family and wedding party are likely so excited to help, but sometimes the question “What can I do to help?” can catch you off guard.

Here are some ways you can delegate tasks to family and friends who want to help and make your wedding planning easier. I highly suggest making a shareable Google Drive folder with all the important details so anyone helping can make notes. This prevents tasks from being duplicated!

1. Gather Guest Addresses & Contact Info

Tracking down mailing addresses can be so time consuming, so ask a family member to help where they can! You can also use online tools that let guests submit their own info to make things even easier. Postable is one I have personally used and recommend.

2. Inquire About Vendor Quotes

Reaching out to vendors can be overwhelming, especially for services like florists or makeup artists. If you’re comfortable, have someone you trust send inquiries for you! Just make sure they know your budget, date, and overall vision so they can relay the right info.

If you aren’t comfortable with them inquiring directly, you can ask them to do the research and make notes in a shared Google Doc. Sometimes having someone narrow a bazillion options down to five solid contenders is exactly what you need to keep planning!

3. Add to a Wedding Planning Pinterest Board

If you have a friend or family member who gets your style, let them help collect inspo! This is great for gathering decor ideas, bouquet styles, or even bridesmaid dress inspo. Just be sure they stick to your vibe. Here is my pinterest for some idea starters. You also can pin any photos on this post!

4. Plan an Engagement Party or Bridal Shower

Check with your parents first, since they might already be planning this for you! If not, this could be something fun for a close friend or family member to take on. If a friend offers to host, know that typically the host covers the cost. If you’d like to contribute, just be upfront so they know!

Engagement parties typically happen within a few months of your engagement.
Bridal and wedding showers take place a few months before the wedding.

P.S. I helped throw a surprise engagement part for a friend, here is the blog post: Surprising the Future Clarks

5. Assemble Save the Dates or Invitations

This can be tedious and so time consuming, especially if you have a long guest list. If you have more than about 40 households to send invites to, recruit friends to help!

Make a fun night out of it. Wax seals, bows, envelope licking, maybe add some wine to the mix too. You can send a casual message like:

“Hey! I officially have all the items needed to put together wedding invitations. We are going to assemble them Friday night. If anyone is free and wants to help, there will be pizza and wine in it for you!”

6. Create a Getting Ready Playlist

This one is easy to hand off! Have a friend put together a mix of upbeat songs with a few sentimental love songs sprinkled in. People might try to avoid sappy music on the wedding morning, but I say lean into it!

This is a super special day. Get emotional and sentimental. Putting on songs that spark all the feelings is the perfect way to start!

7. Build a Party Playlist

This can double as your getting ready playlist, but ideally, it is full of dance floor hits for your bach trip and song suggestions to give to your DJ. My taste in music is unique, but here is a playlist my husband and I have started titled “Songs I should’ve played at my wedding” which is… well the title explains it.

8. Set Up Hotel Room Blocks

Calling around to hotels is a pain, so let someone else handle it! Have them ask about room block options, fees for unbooked rooms, and any perks for your guests.

Ask them to put all the info in a Google Doc so you and your fiancé can review and choose the best option later!

9. Need Help With Something Specific? Just Ask!

If you are feeling stuck, whether it is registry ideas, DIY projects, or timeline logistics, lean on your people.

That said, I do think it is important to not ask for everyone’s opinion on everything. That can get overwhelming fast. But questions like:

• “What should I add to my registry?”
• “Any ideas for a fun cake cutting song?”

are great ways to spark helpful suggestions without opening the door to too many opinions.

10. Have a DIY Night a Few Weeks Before the Wedding

By the time you are one or two months out, most of the big wedding planning stuff is done, but little details and last minute DIYs start piling up. Host a pre wedding prep night and knock things out before the final week!

Tasks might include:
✅ Ironing linens
✅ Folding napkins
✅ Organizing decor into labeled boxes
✅ Booking your nail appointment (make it a group thing)
✅ Finishing DIY projects

At the end of the day, what you delegate is totally up to you. But if you are feeling overwhelmed, do not be afraid to ask for help! Your people love you and want to make this process fun, not stressful.